Documents Required for Project Office Registration in India

7 documents4–6 weeks after documents are apostilled, subject to AD bank and MCA processing

Project Office Registration in India is granted on the strength of the papers you file with it, so a complete set at the start is the difference between 4–6 weeks after documents are apostilled, subject to ad bank and mca processing and a query that sends the application back. Below is every document our team needs from you, what each one is for, and how to get it to us. You upload all of it in your Fastlegal dashboard — nothing is couriered, and nothing is payable while you gather it.

Checklist: 7 documents for project office registration in india

1
Certificate of incorporation and charter documents of the parent, apostilled or consularised
2
Copy of the contract awarded by the Indian entity for the project
3
Evidence of project funding: inward remittance arrangements, bilateral/multilateral agency clearance or Indian bank term loan sanction
4
Board resolution approving the project office and authorising a representative in India, apostilled or consularised
5
Passport and address proof of the authorised representative in India
6
Proof of the project office address in India
7
Project timeline and expected date of completion

Government fees payable alongside

AD bank charges, ROC fees and apostille or consularisation costs extra, at actuals. These go to the department at actuals and are shown to you before they are paid; our professional fee is quoted separately once we have seen your case.

What we file with them

Review of the contract and funding against RBI's general permission conditions
Preparation of the project office application and declarations for the AD Category-I bank
Follow-up with the bank until approval and allotment of UIN
ROC registration in Form FC-1 within 30 days of establishing the office
PAN, TAN and GST registration for the project office
Assistance with opening the project office bank account
Closure of the project office and remittance of surplus on completion of the project (as a separate request when due)

How to submit your documents

1
Start it online: Order project office registration and hand it to our team; we review your contract on a short call.
2
Upload documents in your dashboard: Upload the contract, funding evidence, apostilled parent documents and representative KYC to your Fastlegal dashboard.
3
We liaise with the AD bank and ROC: We submit the application through the AD bank, obtain the UIN, file FC-1 with the ROC and complete PAN, TAN and GST registration.
4
Track & download: Track approval and registration in your dashboard and download the bank approval, ROC certificate and tax registrations when issued.

Scans or clear phone photographs are fine for every item above. Documents live in your private vault, are served only to your signed-in account and the team working on your file, and you can delete anything you uploaded.

Document questions for project office registration in india

Do I need to travel to India?

No. Parent-company documents are apostilled or attested by the Indian embassy abroad and uploaded to your dashboard. Your project manager or representative in India signs locally where needed.

How long does it take to open?

Typically 4–6 weeks after apostilled documents reach us, since general permission cases are processed by the AD bank rather than referred to RBI. Timelines depend on the bank and MCA and are not guaranteed.

What compliance applies while the project runs?

The office must file annual accounts and returns with the ROC (FC-3 and FC-4), an income tax return as a foreign company, GST returns, and an Annual Activity Certificate with the AD bank. Withholding tax on payments received from the Indian customer also needs to be tracked for credit.

What happens when the project is completed?

The project office must be closed: a closure application is made to the AD bank with a chartered accountant's certificate, tax clearance and ROC filings, after which the surplus can be remitted to the parent. We handle closure as a separate engagement when your project ends.

Got your documents together?

Hand project office registration in india to our team and upload them straight away. We confirm a fixed fee once we have seen what is involved — nothing is charged until you approve it.

Not sure which documents apply to you?