Documents Required for Foreign Company Annual Compliance in India

8 documentsFilings made before each statutory due date through the financial year

Foreign Company Annual Compliance in India is granted on the strength of the papers you file with it, so a complete set at the start is the difference between filings made before each statutory due date through the financial year and a query that sends the application back. Below is every document our team needs from you, what each one is for, and how to get it to us. You upload all of it in your Fastlegal dashboard — nothing is couriered, and nothing is payable while you gather it.

Checklist: 8 documents for foreign company annual compliance in india

1
Books of account or trial balance for the financial year
2
Bank statements of the Indian entity for the year
3
Previous year's audited financial statements and filed returns
4
Details of transactions with the foreign parent and other group companies
5
Shareholding pattern and any changes in directors during the year
6
Passport and address proof of foreign directors for DIR-3 KYC, notarised or apostilled if changed
7
DSC of a director and of the authorised signatory
8
Auditor's engagement details

Government fees payable alongside

MCA filing fees, statutory auditor's fee, late fees and taxes, if any, payable at actuals. These go to the department at actuals and are shown to you before they are paid; our professional fee is quoted separately once we have seen your case.

What we file with them

Compliance calendar for the financial year with reminders in your dashboard
Coordination of the statutory audit with the company's auditor
Preparation and filing of AOC-4 (financial statements) and MGT-7 or MGT-7A (annual return) with the ROC
Drafting of board meeting minutes and the AGM notice, directors' report and related resolutions
Preparation and filing of the corporate income tax return (ITR-6)
Annual FLA return to RBI
DIR-3 KYC for all directors, including foreign directors
Coordination of transfer pricing documentation and Form 3CEB with our transfer pricing team

How to submit your documents

1
Start it online: Start the annual compliance package — we confirm the fee before anything is payable.
2
Upload documents in your dashboard: Upload the year's books, bank statements and group transaction details to your Fastlegal dashboard; we request anything else via the checklist.
3
We coordinate audit and file with MCA, RBI and the tax department: We prepare board and AGM documents, coordinate the audit, file AOC-4, MGT-7, ITR-6, the FLA return and DIR-3 KYC within their due dates.
4
Track & download: Track every filing in your dashboard and download filed forms, acknowledgements and the audited financial statements.

Scans or clear phone photographs are fine for every item above. Documents live in your private vault, are served only to your signed-in account and the team working on your file, and you can delete anything you uploaded.

Document questions for foreign company annual compliance in india

Which filings does an Indian subsidiary have to make every year?

Audited financial statements (AOC-4) and the annual return (MGT-7/MGT-7A) with the ROC after the AGM, a corporate income tax return (ITR-6), the FLA return to RBI, DIR-3 KYC for each director, and, where there are transactions with group companies abroad, Form 3CEB with transfer pricing documentation. Larger companies may have additional filings.

When are the main due dates?

Under current rules the financial year ends 31 March, the AGM must be held by 30 September, ROC filings follow within 30 and 60 days of the AGM, the tax return for audited companies is due by 31 October (30 November when Form 3CEB applies), the FLA return by 15 July and DIR-3 KYC by 30 September. Due dates are occasionally extended by the authorities.

Does a foreign director need to do anything personally?

Each director must complete DIR-3 KYC every year, which requires a mobile number and email for OTP verification; foreign directors can use an overseas number. Board resolutions and the directors' report are signed digitally with a DSC we help maintain.

Do we need to travel to India for the AGM or audit?

No. Board meetings and the AGM can be held by video conferencing under current rules, and the audit is conducted on documents and data shared electronically. Any document needing attestation can be notarised or apostilled abroad.

Got your documents together?

Hand foreign company annual compliance in india to our team and upload them straight away. We confirm a fixed fee once we have seen what is involved — nothing is charged until you approve it.

Not sure which documents apply to you?