Documents Required for Indian Subsidiary Registration

8 documents3–4 weeks after documents are apostilled, subject to MCA processing

Indian Subsidiary Registration is granted on the strength of the papers you file with it, so a complete set at the start is the difference between 3–4 weeks after documents are apostilled, subject to mca processing and a query that sends the application back. Below is every document our team needs from you, what each one is for, and how to get it to us. You upload all of it in your Fastlegal dashboard — nothing is couriered, and nothing is payable while you gather it.

Checklist: 8 documents for indian subsidiary registration

1
Certificate of incorporation and charter documents (articles/bylaws) of the foreign parent, apostilled or consularised
2
Board resolution of the parent approving the Indian subsidiary and authorising a signatory, apostilled or consularised
3
Passport of each director and of the nominee shareholder, apostilled or notarised abroad
4
Overseas address proof of each foreign director (utility bill or bank statement, not older than 2 months), apostilled or notarised
5
PAN and Aadhaar of the India-resident director
6
Passport-size photographs of all directors
7
Proof of the Indian registered office: recent utility bill, rent agreement and owner's NOC
8
Proposed company names, business activity and shareholding pattern

Government fees payable alongside

MCA filing fees, state stamp duty and apostille/notarisation charges abroad extra, at actuals. These go to the department at actuals and are shown to you before they are paid; our professional fee is quoted separately once we have seen your case.

What we file with them

Review of your proposed activity against India's FDI policy (automatic vs approval route)
Guidance on apostille or Indian-embassy consularisation of parent-company and director documents
Digital Signature Certificates for up to 2 directors and DIN allotment
Drafting of MOA, AOA and the nominee shareholder declaration for the parent company
Filing of SPICe+ with AGILE-PRO-S: Certificate of Incorporation, PAN, TAN, EPFO and ESIC
Coordination of bank account opening and inward remittance of share capital
Filing of Form FC-GPR on the RBI FIRMS portal after share allotment, with the required certificates
GST registration for the subsidiary, if required for your activity

How to submit your documents

1
Start it online: Choose the subsidiary package and hand it to our team; a Fastlegal expert then books a kick-off call to confirm your structure.
2
Upload documents in your dashboard: Upload apostilled parent-company documents, director KYC and office proof to your Fastlegal dashboard — no originals need to be couriered to India.
3
We incorporate and report to RBI: We obtain DSCs, reserve the name, file SPICe+ with MCA, coordinate the bank account and remittance, and file FC-GPR on the RBI FIRMS portal.
4
Track & download: Track each milestone in your dashboard and download the Certificate of Incorporation, PAN, TAN and the FC-GPR acknowledgement as they are issued.

Scans or clear phone photographs are fine for every item above. Documents live in your private vault, are served only to your signed-in account and the team working on your file, and you can delete anything you uploaded.

Document questions for indian subsidiary registration

Do I have to travel to India to set this up?

No. The whole process is remote. Documents signed abroad are apostilled (if your country is part of the Hague Apostille Convention) or attested by the Indian embassy, and filings are made digitally. Bank account opening is also usually completed without a visit, though some banks ask for a video verification.

How long does it take?

Typically 3–4 weeks after the apostilled documents reach us, depending on MCA name approval and bank timelines. Apostille or embassy attestation in your home country can add one to three weeks before that, so it is the step to start early. We do not guarantee government timelines.

What compliance follows after incorporation?

The subsidiary must file annual returns and financial statements with the ROC, get its accounts audited, file an income tax return, submit the annual FLA return to the RBI, and maintain transfer pricing documentation for transactions with the parent. Our foreign company annual compliance package covers this.

Got your documents together?

Hand indian subsidiary registration to our team and upload them straight away. We confirm a fixed fee once we have seen what is involved — nothing is charged until you approve it.

Not sure which documents apply to you?