Documents Required for Payroll Services
Payroll Services is granted on the strength of the papers you file with it, so a complete set at the start is the difference between payroll processed before your pay date each month and a query that sends the application back. Below is every document our team needs from you, what each one is for, and how to get it to us. You upload all of it in your Fastlegal dashboard — nothing is couriered, and nothing is payable while you gather it.
Checklist: 6 documents for payroll services
- 1
Employee master data (PAN, Aadhaar, bank details, UAN/ESI number)
- 2
Salary structure for each employee
- 3
Monthly attendance and leave records
- 4
New joiners and exits during the month
- 5
Employee investment declarations (for TDS)
- 6
EPFO, ESIC and PT portal credentials
Government fees payable alongside
PF, ESI, PT and TDS amounts are payable by the employer to the respective authorities. These go to the department at actuals and are shown to you before they are paid; our professional fee is quoted separately once we have seen your case.
What we file with them
- Monthly salary computation and payslips
- PF calculation and ECR filing on the EPFO portal
- ESI contribution calculation and filing
- Professional tax calculation and return, as per state
- TDS on salary computation for 24Q
- Salary register and bank transfer file
- Onboarding and exit support for UAN and ESI numbers
How to submit your documents
- 1
Start it online: Start payroll and choose the month to process.
- 2
Upload documents in your dashboard: Upload attendance, joiners/exits and changes as a payroll upload in your dashboard.
- 3
We process payroll: We compute salaries and statutory deductions, generate payslips and prepare PF, ESI and PT challans.
- 4
Track & download: Approve payroll in your dashboard and download payslips, registers and filed challans.
Scans or clear phone photographs are fine for every item above. Documents live in your private vault, are served only to your signed-in account and the team working on your file, and you can delete anything you uploaded.
Got your documents together?
Hand payroll services to our team and upload them straight away. We confirm a fixed fee once we have seen what is involved — nothing is charged until you approve it.
Not sure which documents apply to you?